time@work Features

Introduction

You can learn more about Reporting in time@work and each of the time@work modules, Time Recording, Expense Management, Budgeting, Resource Planning, Invoicing, Multi Company and Multi Currency by choosing from the time@work Features options on the right.

Timesheets

The time@work Timesheet Module has been designed to combine Employee ease of use with powerful and flexible analysis, reporting and fee/cost calculations.

Expenses

The time@work Expenses Module allows organisations to configure expense forms to meet the particular requirements and business rules of their organisation.








Budgeting

The time@work Budgeting Module enables organisations to establish unlimited budgets for forecasting and planning of both time and expenses.








Resource Planning

The time@work Resource Planning Module enables organisations to optimise the deployment of resources by matching the right Employees, with the right skills, to the needs of each Project and Task.






Invoicing

The time@work Invoicing Module is a highly configurable and flexible billing engine which is designed to handle time and materials, fixed price, planned and ad-hoc invoices. Additionally credit notes and invoice reversals can be managed.








Multi Company

The time@work Multi Company module enables organisations with multiple legal entities and inter-company recharging requirements to manage their businesses more effectively.






Multi Currency

The time@work Multi-Currency module meets the simplest as well as the most sophisticated requirements for multi-currency transactions and reporting. time@work can operate both in a single currency and record a transaction in up to 20 different currencies.






Reporting

The up to date management information provided by the time@work Reporting Module is essential for the control of a service business, enabling the right decisions about business streams, clients, projects and employees.

time@work’s data structure and reporting tools enable the development of unlimited multi-dimensional reports such as:

Work in Progress by Employee Department.

Work in Progress by Company.

Invoice Value by Business Stream.

Invoice Value by Accounting Period.

Discounts from Standard Fee Rates by Client.

Achieved Consulting Rates by Employee.

Average Assignment Duration by Business Stream.

Utilisation by Employee.

Margin by Employee.

Ease Of Use

time@work has been designed to be easy for employees and managers to use. The browser based Professional Services Workbench is the medium through which employees work with time@work and it enables them to carry out:

Timesheet Entry and Authorisation.

Expense Form Entry (or Proxy Entry followed by Confirmation), Authorisation and Review.

Diary view (with optional modification).

Alerts of recent allocations to Projects.

Employee Allocation (through multiple Employee Diary view).

Project Manager or Departmental Approval.

Report Viewing and Printing.

Review News.

Data Maintenance (Employees, Clients, Projects, Tasks, Analysis).

Powerful Fee & Cost Calculation Engine

time@work enables complex calculations to be automatically carried out based on timesheet and expense data entered by employees. For example Fees and Costs can be calculated based on definable rules such as Employee Role, Client, Project, Task, Hours Worked etc.


Finance Integration

Much of the information entered and managed in time@work (such as invoices, expenses, WIP and write-offs) will have accounting implications and the system therefore provides a mechanism for transferring transactions from time@work into accounting systems such as Dynamics, SunSystems, SAP, Sage and Coda.

time@work can be configured for unlimited Charts of Accounts enabling full multi-company accounting and data can be exported to additional systems such as payroll.


Multi Language

time@work enables your Employees to interact with the system in the language of their choice.
time@work is fully multi-lingual enabling multi-national deployment across multiple character sets. And because time@work utilises Unicode technology we can ensure that radically different languages can co-exist (e.g. Russian, Japanese, English).

All text and fields in time@work are available for editing using the online Data Dictionary tool and unlimited numbers of languages can be created. Languages can then be applied at an Employee or Company level.


Security

Access to the administrative functions of time@work is controlled by user names with password protection. Each user is associated with an Access Profile which permits or denies access to specific functions and data in the system.

Specific data level security is also possible for Employees, Clients, Projects, Value Tables (typically Fees and Costs), Ledger Modification Profiles and Inquiry Profiles, so you can control which groups of records an individual Employee may view or update.

Access to all functions in the browser can be controlled at system or at individual Employee level and access to Timesheets and Expense forms can be controlled using our proprietary login details, Active Directory or OpenLDAP.


Transaction Import

Integration with third-party software is easy with systems@work. Data which originated in other systems (such as invoices, historical timesheets and expense claims) can be imported. Additionally, time@work allows organisations to import corporate credit card statements thus saving your staff the time of re-keying the same data into expense forms.

systems@work provides a general import functions that allow you to map data from flat, fixed or delimited files, or from Excel spreadsheets, to data fields in the time@work database.

Additionally you can import static data such as Employees, Clients, Projects, Tasks and Analysis, as well as transaction data destined for the Actuals or the Budget ledgers.


Customer Reports

The browser-based Customer Services Workbench provides access for customers to specific reports published to them from time@work, and enables billing approval of timesheet and expense transactions.