Our Cloud based Time Recording and PSA Solution, time@work provides a highly configurable and flexible system that can be deployed rapidly but which does not sacrifice the configuration and security options typically associated with On-Premise Time Recording systems.

We can immediately implement a pre-configured "out of the box" system, giving you all the benefits of On-Premise offerings while allowing you to maintain control over data security and infrastructure.

We also offer the option to customise the system to add dimensions, logic, workflow and reporting to meet your specific business needs. You can also choose language options to reflect your global requirements.

If a preconfigured solution doesn’t suit then we can configure your system from scratch based on your business needs. In addition if there comes a time when you wish to migrate your On-Premise Time Recording to an On-Premise environment we can switch you over in a matter of hours with all your historical data included.

on premise.

on cloud.

Time Recording & PSA Management Wherever You Choose

time@work is the industry leading Time Recording & Professional Services Solution that is designed to provide organisations with the tools, information and processes necessary to run their business successfully and profitably. time@work includes extensive workflow options, calculation engines and advanced reporting functionality and will integrate with existing Business Systems to provide a best of breed Professional Services Automation solution. Our solution also interfaces to other business applications such as Payroll and HR and is designed as a scalable and modular solution that will evolve with the needs of your organisation. time@work is designed to operate in a distributed Multi Location environment and provides the options for future expansion as required.

Explore Features

Easy To Use

time@work enables employees to enter timesheet, expense and project budget data effortlessly. time@work has a highly configurable workflow engine which will prompt employees when they have tasks to carry out (such as timesheet authorisation or project time reviews). Timesheets and forms can be configured in a variety of ways to reflect the needs of the business and employees and managers can view reports and project details in real time.

Quick & Simple Timesheet Entry

The time@work Timesheet Module has been designed to combine employee ease of use with powerful and flexible analysis, reporting and fee/cost calculations. time@work can be configured to link Attendance Forms with Timesheets to record start and end times for working days. time@work timesheets can record Project, non-Project and absent time and timesheets can be submitted, by week, fortnight, month or other period. Timesheets can be configured to require a minimum and/or maximum number of hours per day or per week. Time can be recorded in Days, Hours, Minutes or parts thereof as determined in the setup.

Expenses & Other Forms

All of the industry leading functionality of our flagship Expense Management Solution, expense@work is also available inside the time@work Expenses Module. Forms can also be used to manage Invoice registration, requisition requests, travel requests, cash advances, expense claims, and credit card statements. Optionally, expenses can be recharged to Clients and if required these can be uplifted based on definable rules.

Budgeting & Planning

The time@work Planning & Budgeting Module enables organisations to establish budgets for forecasting and planning of both time and expenses. Planning can be done centrally or Project Managers can use the tool to plan and manage their own projects. Actual vs Budget reports can be produced directly from the system and provide immediate and realtime analysis of project profitability and employee utilisation against target.


The time@work Invoicing Module is a highly configurable and flexible billing engine which is designed to handle many different invoice types and professional services billing scenarios including: Time & Materials, Fixed Price, Milestones, Period Invoices, Ad-Hoc Invoicing & WIP Allocation.


The time@work Invoicing Module is a highly configurable and flexible billing engine which is designed to handle many different invoice types and professional services billing scenarios including: Time & Materials, Fixed Price, Milestones, Period Invoices, Ad-Hoc Invoicing & WIP Allocation.

Finance System Integration

Much of the information entered and managed in time@work (such as invoices, expenses, WIP and write-offs) will have accounting implications and the system therefore provides a mechanism for transferring transactions from time@work into accounting systems such as Dynamics, SunSystems, SAP, Sage and Coda. time@work can be configured for unlimited Charts of Accounts enabling full multi-company accounting and data can be exported to additional systems such as payroll

Mobile App

Our mobile app makes data entry a breeze for field staff and employees on the go. Receipts and audio notes can be attached to claims and all the rules and data validation available on the desktop is automatically synchronised with the employees mobile device.

Submit and authorise expenses from anywhere and if you are unfortunate enough to find yourself without a signal, the systems@work Mobile App works in offline mode also.

Alerts and notifications of pending actions are pushed straight to your mobile device.

The systems@work Mobile App enables employees and managers to submit, authorise and manage expenses on the go.

Submit From Anywhere

Receive Notifications

Save Time


Break Free From The Desk

Credit Card Import

The time@work Expenses Module has been integrated with all UK and Overseas Credit Card Providers and Financial Institutions. Credit Card transactions can be imported into time@work and will automatically be assigned to the appropriate employee who can then review the statement and add any additional information required (such as justification notes or client details). In addition Credit Card statements can be pushed to the employee's mobile device for remote completion and authoristation or query.


Use smartphone and tablet devices from any location to enter timesheets.


Enter expenses easily using all the features available in our expense@work module.


Enter timesheets and other forms via our easy to use browser and mobile interface.


Budget by Project and Employee in an easy to use spreadsheet like interface.


Produce client invoices with customisable layout and automatic feeds to your finance system.

Multi Currency

Budget, report and invoice in multiple currencies using realtime or user managed exchange rates.

Multi Company

Manage complex inter company relationships, joint venture accounting and automatic cross charging.


time@work delivers powerful management information on demand.

Go Mobile


Our mobile app allows organisations that have implemented expense@work, time@work or forms@work to deploy those applications to their employees mobile devices. Employees can upload receipts and data for direct authorisation or they can review later on their desktop.

“ It is very simple to use, claiming expenses has never been easier.”

systems@work User - North America

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Intuitive Interface


The systems@work Mobile App has been designed to allow employees to quickly select and submit their form. Administrators have full control over what is available to employees and data can be selected with effortless ease.

“ I needed no training and I was up and running in minutes.”

systems@work User - United Kingdom

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Multiple Form Types


The systems@work Mobile App allows multiple forms types to be available to the employee. Alternatively you can restrict access based on the forms you want to be available on the mobile device.

“ All my forms are now available on my mobile.”

systems@work User - Ireland

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Easy Data Entry


Users can select from drop down fields to quickly and easily enter information. The systems@work mobile app will validate all data entered based on the rules that are configured in the system.

“ I can quickly enter my expenses as soon as I incur them.”

systems@work User - Australia

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Distance Calculations


For users who subscribe to our Mileage Calculation Service the app will automatically calculate the distance between postcodes, zip codes or GPS coordinates.

“ Now I don't have to guess the distance travelled.”

systems@work User - London

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Receipt Capture


With the systems@work Mobile App users can quickly snap a picture of their receipts and attach it to their claim.

“ No more scanning and no more paper!.”

systems@work User - Dublin

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Timesheet Data


In addition to expenses, the systems@work Mobile App can be configured to allow time@work users to submit timesheet data.

“ I can now capture time as I work on my projects.”

systems@work User - Prague

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Audio Notes


Sometimes its easier to talk. With the systems@work Mobile App you can submit audio recordings and explanations for submission to the authoriser or perhaps just as an aide memoire.

“ Sending audio with my expenses helps explain things quickly.”

systems@work User - Hungary

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Our Clients


The Coal Authority


Central Bank Of Ireland




The Coal Authority manages the effects of past coal mining, including subsidence damage claims which are not the responsibility of licensed coal mine operators. It deals with mine water pollution and other mining legacy issues.

One of the UK’s largest and longest established investment houses & asset manager, known for its long-term and conviction-led approach to investing., with more than 80 years’ experience.

The Bank has an explicit mandate in domestic and European legislation to contribute to financial stability in Ireland and at euro area and EU levels.


Arts Council of Wales

Premier League




With expertise earned over centuries, Lloyd’s is the foundation of the insurance industry and the future of it. Led by expert underwriters and brokers who cover more than 200 territories, the Lloyd’s market develops the essential, complex and critical insurance needed to underwrite human progress.

Arts Council of Wales is the country's funding and development agency for the arts. Their vision is of a creative Wales where the arts are central to the life and wellbeing of the nation.

The Premier League is the organising body of the Premier League with responsibility for the competition, its Rule Book and the centralised broadcast and other commercial rights.







Brit is a market-leading global specialty insurer and reinsurer, focused on underwriting complex risks. They have a major presence in Lloyd’s of London, the world’s specialist insurance market provider, and a significant US and international reach. 

Greenpeace defends the natural world and promotes peace by investigating, exposing and confronting environmental abuse, and championing solutions.

The Rugby Football Union is the national governing body for grassroots and elite rugby in England, with 2,000 autonomous rugby clubs in its membership.

Twin & Twin Trading


Monex Europe




Twin is a development through trade NGO working with 33 producer organisations representing 300,000 coffee, cocoa and nut smallholders in 17 countries across Latin America, Africa and Asia.

ElectraLink was created by the UK’s Electricity Distribution Network Operators (DNOs) to provide an independent, secure and low-cost service to transfer data between the participants in the deregulated UK electricity market.

Monex Europe is a leading global provider of deliverable foreign exchange. Since its inception, Monex Europe has seen consecutive years of double-digit growth derived from organic business development.