6

Cloud

edition

Our Cloud Workflow Solution, forms@work provides a highly configurable and flexible workflow system that can be deployed rapidly but which does not sacrifice the configuration and security options typically associated with On-Premise Workflow Systems.

We can immediately deploy a pre-configured "out of the box" system, which enables your workflow requirements to be up and running in a matter of hours.

We also offer the option to customise the system to add dimensions, logic, workflow and reporting to meet your specific business needs. You can also choose language options to reflect your global requirements.

If a preconfigured solution doesn’t suit then we can configure your system from scratch based on your business needs. In addition if there comes a time when you wish to migrate your Cloud Workflow System to an On-Premise version we can switch you over in a matter of hours with all your historical data included.

on premise.

on cloud.

Enterprise Workflow Wherever You Choose

forms@work is a rapidly configurable workflow and forms engine allowing the creation of forms for such purposes as absence management, HR, sales reporting, procurement, invoice registration, stock control and document management. forms@work is suitable for organisations ranging in size from 10 to 5, 000 Employees. forms@work is renowned for its ease of use and is implemented in organisations throughout the UK, Ireland, Europe, Asia and The United States.

Explore Features

Easy To Use

forms@work enables employees to enter data quickly and effortlessly. Employees can select items without needing to understand or know any account code information. Forms can be designed with drop down fields to speed entry and eliminate errors. VAT and foreign exchange can calculated automatically. Different form types can be made available to groups of employees and all or some employees can have multiple form types available on their home screen. Forms can be used to manage items such as travel requests, cash advances, purchase orders, invoice registration, and hospitality tracking. Organisations can devise workflow rules for authorisation and review, including additional conditional steps based on form types, document values and other settings.

Quick & Simple Form Entry

forms@work enables employees to enter data quickly and effortlessly. Employees can select items without needing to understand or know any account code information. Forms can be designed with drop down fields to speed entry and eliminate errors. VAT, foreign exchange and other regulatory information can be calculated automatically.

Unlimited Form Types

Multiple forms can be setup and configured in forms@work depending on data capture requirements. Different form types can be made available to groups of employees and all or some employees can have multiple form types available on their home screen.

Finance System Integration

Forms based workflow solutions like forms@work eliminate time consuming and error prone transaction rekeying. forms@work is unrivalled in its integration credentials and will export transactions in the appropriate format for all major financial accounting systems. forms@work also interfaces to other business applications such as Payroll, HR and bespoke Practice Management solutions.

Mobile App

Our mobile app makes data entry a breeze for field staff and employees on the go. Receipts and audio notes can be attached to claims and all the rules and data validation available on the desktop is automatically synchronised with the employees mobile device.

Submit and authorise expenses from anywhere and if you are unfortunate enough to find yourself without a signal, the systems@work Mobile App works in offline mode also.

Alerts and notifications of pending actions are pushed straight to your mobile device.

The systems@work Mobile App enables employees and managers to submit, authorise and manage expenses on the go.

Submit From Anywhere

Receive Notifications

Save Time

RAPID EXPENSE ENTRY & RECEIPT CAPTURE

Break Free From The Desk

Detailed & User Friendly Reporting

forms@work includes an extensive range of reporting options to ensure that employees, management and finance have full visibility over data entered into the system. Reports can be configured as required and made available to some or all individuals based on role or other criteria.

Mobile

Use smartphone and tablet devices from any location to enter and approve forms and workflow documents.

Attachments

Digital images of documents can be uploaded from mobile or desktop.

Data Feeds

Easy import and analysis of transaction data from other sources such as banks and telephone providers.

Compliance

Workflow rules help ensure compliance with legislation and corporate policies.

Integration

We integrate with all major finance, accounting, payroll, HR and ERP systems.

Reporting

Sophisticated reporting options allow review of data in summary or detail form.

Workflow

Sophisticated rules allow forms to be routed for approval based on policies.

Configuration

Fully customisable options allow tailoring of the system to suit your requirements.

Example Deployments

  • Travel Requests

  • Purchase Orders

  • Stock Control

  • Invoice Approval

  • HR Records

  • Sales Reporting

  • Store Checking

  • Mileage Records

  • Hospitality Tracking

Go Mobile

USE THE APP FOR FAST & EFFORTLESS CAPTURE

Our mobile app allows organisations that have implemented expense@work, time@work or forms@work to deploy those applications to their employees mobile devices. Employees can upload receipts and data for direct authorisation or they can review later on their desktop.

“ It is very simple to use, claiming expenses has never been easier.”

systems@work User - North America

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SCROLL

Intuitive Interface

EASY TO USE

The systems@work Mobile App has been designed to allow employees to quickly select and submit their form. Administrators have full control over what is available to employees and data can be selected with effortless ease.

“ I needed no training and I was up and running in minutes.”

systems@work User - United Kingdom

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Multiple Form Types

FORMS FOR ALL NEEDS

The systems@work Mobile App allows multiple forms types to be available to the employee. Alternatively you can restrict access based on the forms you want to be available on the mobile device.

“ All my forms are now available on my mobile.”

systems@work User - Ireland

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Easy Data Entry

CAPTURE & SUBMIT QUICKLY

Users can select from drop down fields to quickly and easily enter information. The systems@work mobile app will validate all data entered based on the rules that are configured in the system.

“ I can quickly enter my expenses as soon as I incur them.”

systems@work User - Australia

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Distance Calculations

AUTOMATIC MILEAGE CALCULATIONS

For users who subscribe to our Mileage Calculation Service the app will automatically calculate the distance between postcodes, zip codes or GPS coordinates.

“ Now I don't have to guess the distance travelled.”

systems@work User - London

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Receipt Capture

ONE CLICK & ITS DONE

With the systems@work Mobile App users can quickly snap a picture of their receipts and attach it to their claim.

“ No more scanning and no more paper!.”

systems@work User - Dublin

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Timesheet Data

QUICKLY ALLOCATE TIME

In addition to expenses, the systems@work Mobile App can be configured to allow time@work users to submit timesheet data.

“ I can now capture time as I work on my projects.”

systems@work User - Prague

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Audio Notes

SOMETIMES ITS EASIER TO TALK

Sometimes its easier to talk. With the systems@work Mobile App you can submit audio recordings and explanations for submission to the authoriser or perhaps just as an aide memoire.

“ Sending audio with my expenses helps explain things quickly.”

systems@work User - Hungary

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Our Clients

GLOBAL BRANDS USING OUR SOFTWARE

The Coal Authority

M&G

Central Bank Of Ireland

PUBLIC BODY

ASSET MANAGEMENT

FINANCIAL REGULATOR

The Coal Authority manages the effects of past coal mining, including subsidence damage claims which are not the responsibility of licensed coal mine operators. It deals with mine water pollution and other mining legacy issues.

One of the UK’s largest and longest established investment houses & asset manager, known for its long-term and conviction-led approach to investing., with more than 80 years’ experience.

The Bank has an explicit mandate in domestic and European legislation to contribute to financial stability in Ireland and at euro area and EU levels.

Lloyds

Arts Council of Wales

Premier League

INSURANCE MARKET

ARTS CHARITY

SPORTS BODY

With expertise earned over centuries, Lloyd’s is the foundation of the insurance industry and the future of it. Led by expert underwriters and brokers who cover more than 200 territories, the Lloyd’s market develops the essential, complex and critical insurance needed to underwrite human progress.

Arts Council of Wales is the country's funding and development agency for the arts. Their vision is of a creative Wales where the arts are central to the life and wellbeing of the nation.

The Premier League is the organising body of the Premier League with responsibility for the competition, its Rule Book and the centralised broadcast and other commercial rights.

Brit

Greenpeace

RFU

GLOBAL INSURER

GLOBAL CAMPAIGNING

SPORTS BODY

Brit is a market-leading global specialty insurer and reinsurer, focused on underwriting complex risks. They have a major presence in Lloyd’s of London, the world’s specialist insurance market provider, and a significant US and international reach. 

Greenpeace defends the natural world and promotes peace by investigating, exposing and confronting environmental abuse, and championing solutions.

The Rugby Football Union is the national governing body for grassroots and elite rugby in England, with 2,000 autonomous rugby clubs in its membership.

Twin & Twin Trading

Electralink

Monex Europe

GLOBAL NGO

ELECTRICITY INDUSTRY

FOREIGN EXCHANGE

Twin is a development through trade NGO working with 33 producer organisations representing 300,000 coffee, cocoa and nut smallholders in 17 countries across Latin America, Africa and Asia.

ElectraLink was created by the UK’s Electricity Distribution Network Operators (DNOs) to provide an independent, secure and low-cost service to transfer data between the participants in the deregulated UK electricity market.

Monex Europe is a leading global provider of deliverable foreign exchange. Since its inception, Monex Europe has seen consecutive years of double-digit growth derived from organic business development.