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Introduction

You can watch video overviews, software demonstrations and client case studies using the links below. You can also Register Here to try our software. If you have already registered and have a User Name and Password then you can Login Here.

Video Introductions To Our Expenses, Timesheets & Workflow Solutions



Features Of Our Expense Management Software

Use the arrows on the slideshow below to learn about the extensive features available in our industry leading Expense Management Software solution expense@work. If you want to learn more about expense@work you can visit the Expenses Software Functionality Page.


on premise.

on cloud.

Enterprise Class Expense Management Wherever You Choose

expense@work is an enterprise class expense management solution for organisations ranging in size from 10 to 5, 000 Employees. expense@work automates the entire employee expenses claim process and integrates with all major Financial Systems including SunSystems, Microsoft Dynamics, SAP, Coda and Sage. Organisations deploying expense@work ensure internal and regulatory Expense Management Compliance, Exceptional Financial Control and Powerful Expenses Reporting.

Explore Features

Easy To Use

expense@work enables employees to enter expense data effortlessly. Employees can select expense items and other data from easy to use drop down fields to speed up entry and eliminate errors. VAT and foreign exchange rates can be calculated automatically. Different form types can be made available to different groups of employees (so for example US based employees see a different form than UK employees) and employees can have multiple form types available on their home screen. Forms can be used to manage travel requests, cash advances, expense claims, and credit card statements and workflow rules can be setup for authorisation and review.

Quick & Simple Form Entry

expense@work enables employees to enter expense data quickly and effortlessly. Employees can select expense items without needing to understand or know any account code information. Forms can be designed with drop down fields to speed entry and eliminate errors. VAT and foreign exchange can be calculated automatically.settings.

Mileage Calculations

expense@work automatically calculates reimbursable mileage amounts based on HMRC or taxation authority guidelines. Additionally, mileage calculations can be based on company policy depending on vehicle type, vehicle ownership and factors such as employee location. expense@work can calculate distances between post codes, zip codes and other addresses.

Finance System Integration

One of the primary benefits of implementing an automated expenses management system is the elimination of time consuming and error prone transaction rekeying. expense@work is unrivalled in its integration credentials and will export transactions in the appropriate format for all major financial accounting systems. expense@work also interfaces to other business applications such as Payroll, HR and bespoke Practice Management solutions.

Mobile App

Our mobile app makes data entry a breeze for field staff and employees on the go. Receipts and audio notes can be attached to claims and all the rules and data validation available on the desktop is automatically synchronised with the employees mobile device.

Submit and authorise expenses from anywhere and if you are unfortunate enough to find yourself without a signal, the systems@work Mobile App works in offline mode also.

Alerts and notifications of pending actions are pushed straight to your mobile device.

The systems@work Mobile App enables employees and managers to submit, authorise and manage expenses on the go.

Submit From Anywhere

Receive Notifications

Save Time

RAPID EXPENSE ENTRY & RECEIPT CAPTURE

Break Free From The Desk

Gifts & Hospitality Management

In addition to capturing expense information, many organisations use our software to track gifts and hospitality (given and/or received). This has become particularly important since the introduction of the 2010 Bribery Act when it became a legal requirement for companies to scrutinise and authorise the giving and receiving of corporate gifts and client entertainment. Copies of receipts or information about the event can also be displayed on the screen.

Detailed & User Friendly Reporting

expense@work includes an extensive range of reporting options to ensure that employees, management and finance have full visibility over expenses expenditure. Reports can be configured as required and made available to some or all individuals based on role or other criteria. Reports can be in dashboard format (as above) or transaction reports with drill down to line detail can also be produced. All data can be exported to Microsoft Excel and other business software as required.

Travel Requests & Cash Advances

expense@work enables organisations to manage all aspects of employee expenses and travel. Employees can request permission to travel in advance of incurring any expenses and forms can be routed to the Line Manager for approval and then (optionally) on to the Travel Department who can make the travel arrangements if required. Employees can be required to enter either general information relating to their travel or alternatively very specific details about the flight and hotel arrangements they are planning. Full visibility of Travel Authorisations requested and approved is also available in expense@work.

Credit Card Import

expense@work has been integrated with all UK and Overseas Credit Card Providers and Financial Institutions. Credit Card transactions can be imported into expense@work and will automatically be assigned to the appropriate employee who can then review the statement and add any additional information required (such as justification notes or client details). In addition Credit Card statements can be pushed to the employee's mobile device for remote completion and authoristation or query.

Corporate & HMRC Policy Enforcement

One of the most important functions available in expense@work is the ability to enforce corporate expense policy. Rules can be configured to ensure that employees enter all required information and the system will validate the claim and advise the employee if there are any problems. Policies can be set at a global, country, departmental or individual level and configured to be either advisory warnings or rejections. Submission messages can be created which require employees to acknowledge their understanding of policy and these messages can be configured on a per form basis so that employees in different jurisdictions or with different roles see messages that are tailored to them.

on premise.

on cloud.

Further Reading

Explore Features


Features Of Our Time Recording Software

Use the arrows on the slideshow below to learn about the extensive features available in our industry leading Time Recording & PSA software solution time@work. If you want to learn more about expense@work you can visit the Time Recording & PSA Software Functionality Page.


on premise.

on cloud.

Time Recording & PSA Management Wherever You Choose

time@work is the industry leading Time Recording & Professional Services Solution that is designed to provide organisations with the tools, information and processes necessary to run their business successfully and profitably. time@work includes extensive workflow options, calculation engines and advanced reporting functionality and will integrate with existing Business Systems to provide a best of breed Professional Services Automation solution. Our solution also interfaces to other business applications such as Payroll and HR and is designed as a scalable and modular solution that will evolve with the needs of your organisation. time@work is designed to operate in a distributed Multi Location environment and provides the options for future expansion as required.

Explore Features

Easy To Use

time@work enables employees to enter timesheet, expense and project budget data effortlessly. time@work has a highly configurable workflow engine which will prompt employees when they have tasks to carry out (such as timesheet authorisation or project time reviews). Timesheets and forms can be configured in a variety of ways to reflect the needs of the business and employees and managers can view reports and project details in real time.

Quick & Simple Timesheet Entry

The time@work Timesheet Module has been designed to combine employee ease of use with powerful and flexible analysis, reporting and fee/cost calculations. time@work can be configured to link Attendance Forms with Timesheets to record start and end times for working days. time@work timesheets can record Project, non-Project and absent time and timesheets can be submitted, by week, fortnight, month or other period. Timesheets can be configured to require a minimum and/or maximum number of hours per day or per week. Time can be recorded in Days, Hours, Minutes or parts thereof as determined in the setup.

Expenses & Other Forms

All of the industry leading functionality of our flagship Expense Management Solution, expense@work is also available inside the time@work Expenses Module. Forms can also be used to manage Invoice registration, requisition requests, travel requests, cash advances, expense claims, and credit card statements. Optionally, expenses can be recharged to Clients and if required these can be uplifted based on definable rules.

Budgeting & Planning

The time@work Planning & Budgeting Module enables organisations to establish budgets for forecasting and planning of both time and expenses. Planning can be done centrally or Project Managers can use the tool to plan and manage their own projects. Actual vs Budget reports can be produced directly from the system and provide immediate and realtime analysis of project profitability and employee utilisation against target.

Invoicing

The time@work Invoicing Module is a highly configurable and flexible billing engine which is designed to handle many different invoice types and professional services billing scenarios including: Time & Materials, Fixed Price, Milestones, Period Invoices, Ad-Hoc Invoicing & WIP Allocation.

Reporting

The time@work Invoicing Module is a highly configurable and flexible billing engine which is designed to handle many different invoice types and professional services billing scenarios including: Time & Materials, Fixed Price, Milestones, Period Invoices, Ad-Hoc Invoicing & WIP Allocation.

Finance System Integration

Much of the information entered and managed in time@work (such as invoices, expenses, WIP and write-offs) will have accounting implications and the system therefore provides a mechanism for transferring transactions from time@work into accounting systems such as Dynamics, SunSystems, SAP, Sage and Coda. time@work can be configured for unlimited Charts of Accounts enabling full multi-company accounting and data can be exported to additional systems such as payroll

Mobile App

Our mobile app makes data entry a breeze for field staff and employees on the go. Receipts and audio notes can be attached to claims and all the rules and data validation available on the desktop is automatically synchronised with the employees mobile device.

Submit and authorise expenses from anywhere and if you are unfortunate enough to find yourself without a signal, the systems@work Mobile App works in offline mode also.

Alerts and notifications of pending actions are pushed straight to your mobile device.

The systems@work Mobile App enables employees and managers to submit, authorise and manage expenses on the go.

Submit From Anywhere

Receive Notifications

Save Time

RAPID EXPENSE ENTRY & RECEIPT CAPTURE

Break Free From The Desk

Credit Card Import

The time@work Expenses Module has been integrated with all UK and Overseas Credit Card Providers and Financial Institutions. Credit Card transactions can be imported into time@work and will automatically be assigned to the appropriate employee who can then review the statement and add any additional information required (such as justification notes or client details). In addition Credit Card statements can be pushed to the employee's mobile device for remote completion and authoristation or query.


Features Of Our Workflow Software

Use the arrows on the slideshow below to learn about the extensive features available in our industry leading Workflow software solution forms@work. If you want to learn more about forms@work you can visit the Workflow Software Functionality Page.


on premise.

on cloud.

Enterprise Workflow Wherever You Choose

forms@work is a rapidly configurable workflow and forms engine allowing the creation of forms for such purposes as absence management, HR, sales reporting, procurement, invoice registration, stock control and document management. forms@work is suitable for organisations ranging in size from 10 to 5, 000 Employees. forms@work is renowned for its ease of use and is implemented in organisations throughout the UK, Ireland, Europe, Asia and The United States.

Explore Features

Easy To Use

forms@work enables employees to enter data quickly and effortlessly. Employees can select items without needing to understand or know any account code information. Forms can be designed with drop down fields to speed entry and eliminate errors. VAT and foreign exchange can calculated automatically. Different form types can be made available to groups of employees and all or some employees can have multiple form types available on their home screen. Forms can be used to manage items such as travel requests, cash advances, purchase orders, invoice registration, and hospitality tracking. Organisations can devise workflow rules for authorisation and review, including additional conditional steps based on form types, document values and other settings.

Quick & Simple Form Entry

forms@work enables employees to enter data quickly and effortlessly. Employees can select items without needing to understand or know any account code information. Forms can be designed with drop down fields to speed entry and eliminate errors. VAT, foreign exchange and other regulatory information can be calculated automatically.

Unlimited Form Types

Multiple forms can be setup and configured in forms@work depending on data capture requirements. Different form types can be made available to groups of employees and all or some employees can have multiple form types available on their home screen.

Finance System Integration

Forms based workflow solutions like forms@work eliminate time consuming and error prone transaction rekeying. forms@work is unrivalled in its integration credentials and will export transactions in the appropriate format for all major financial accounting systems. forms@work also interfaces to other business applications such as Payroll, HR and bespoke Practice Management solutions.

Mobile App

Our mobile app makes data entry a breeze for field staff and employees on the go. Receipts and audio notes can be attached to claims and all the rules and data validation available on the desktop is automatically synchronised with the employees mobile device.

Submit and authorise expenses from anywhere and if you are unfortunate enough to find yourself without a signal, the systems@work Mobile App works in offline mode also.

Alerts and notifications of pending actions are pushed straight to your mobile device.

The systems@work Mobile App enables employees and managers to submit, authorise and manage expenses on the go.

Submit From Anywhere

Receive Notifications

Save Time

RAPID EXPENSE ENTRY & RECEIPT CAPTURE

Break Free From The Desk

Detailed & User Friendly Reporting

forms@work includes an extensive range of reporting options to ensure that employees, management and finance have full visibility over data entered into the system. Reports can be configured as required and made available to some or all individuals based on role or other criteria.