Our On-Premise Workflow Solution, forms@work provides a highly configurable and flexible workflow system that can be deployed rapidly but which does not sacrifice the ease of use and rapid deployment typically associated with Cloud based Workflow Systems.
We can immediately implement a pre-configured "out of the box" system, giving you all the benefits of Cloud offerings while allowing you to maintain control over data security and infrastructure.
We also offer the option to customise the system to add dimensions, logic, workflow and reporting to meet your specific business needs. You can also choose language options to reflect your global requirements.
If a preconfigured solution doesn’t suit then we can configure your system from scratch based on your business needs. In addition if there comes a time when you wish to migrate your On-Premise Workflow System to the Cloud we can switch you over in a matter of hours with all your historical data included.
Enterprise Workflow Wherever You Choose
forms@work is a rapidly configurable workflow and forms engine allowing the creation of forms for such purposes as absence management, HR, sales reporting, procurement, invoice registration, stock control and document management. forms@work is suitable for organisations ranging in size from 10 to 5, 000 Employees. forms@work is renowned for its ease of use and is implemented in organisations throughout the UK, Ireland, Europe, Asia and The United States.
forms@work enables employees to enter data quickly and effortlessly. Employees can select items without needing to understand or know any account code information. Forms can be designed with drop down fields to speed entry and eliminate errors. VAT and foreign exchange can calculated automatically. Different form types can be made available to groups of employees and all or some employees can have multiple form types available on their home screen. Forms can be used to manage items such as travel requests, cash advances, purchase orders, invoice registration, and hospitality tracking. Organisations can devise workflow rules for authorisation and review, including additional conditional steps based on form types, document values and other settings.
forms@work enables employees to enter data quickly and effortlessly. Employees can select items without needing to understand or know any account code information. Forms can be designed with drop down fields to speed entry and eliminate errors. VAT, foreign exchange and other regulatory information can be calculated automatically.
Multiple forms can be setup and configured in forms@work depending on data capture requirements. Different form types can be made available to groups of employees and all or some employees can have multiple form types available on their home screen.
Forms based workflow solutions like forms@work eliminate time consuming and error prone transaction rekeying. forms@work is unrivalled in its integration credentials and will export transactions in the appropriate format for all major financial accounting systems. forms@work also interfaces to other business applications such as Payroll, HR and bespoke Practice Management solutions.
Our mobile app makes data entry a breeze for field staff and employees on the go. Receipts and audio notes can be attached to claims and all the rules and data validation available on the desktop is automatically synchronised with the employees mobile device.
Submit and authorise expenses from anywhere and if you are unfortunate enough to find yourself without a signal, the systems@work Mobile App works in offline mode also.
Alerts and notifications of pending actions are pushed straight to your mobile device.
The systems@work Mobile App enables employees and managers to submit, authorise and manage expenses on the go.
RAPID EXPENSE ENTRY & RECEIPT CAPTURE
Break Free From The Desk
Use smartphone and tablet devices from any location to enter and approve forms and workflow documents.
Digital images of documents can be uploaded from mobile or desktop.
Easy import and analysis of transaction data from other sources such as banks and telephone providers.
Workflow rules help ensure compliance with legislation and corporate policies.
We integrate with all major finance, accounting, payroll, HR and ERP systems.
Sophisticated reporting options allow review of data in summary or detail form.
Sophisticated rules allow forms to be routed for approval based on policies.
Fully customisable options allow tailoring of the system to suit your requirements.
USE THE APP FOR FAST & EFFORTLESS CAPTURE
Our mobile app allows organisations that have implemented expense@work, time@work or forms@work to deploy those applications to their employees mobile devices. Employees can upload receipts and data for direct authorisation or they can review later on their desktop.
“ It is very simple to use, claiming expenses has never been easier.”
systems@work User - North America
EASY TO USE
The systems@work Mobile App has been designed to allow employees to quickly select and submit their form. Administrators have full control over what is available to employees and data can be selected with effortless ease.
“ I needed no training and I was up and running in minutes.”
systems@work User - United Kingdom
Multiple Form Types
FORMS FOR ALL NEEDS
The systems@work Mobile App allows multiple forms types to be available to the employee. Alternatively you can restrict access based on the forms you want to be available on the mobile device.
“ All my forms are now available on my mobile.”
systems@work User - Ireland
Easy Data Entry
CAPTURE & SUBMIT QUICKLY
Users can select from drop down fields to quickly and easily enter information. The systems@work mobile app will validate all data entered based on the rules that are configured in the system.
“ I can quickly enter my expenses as soon as I incur them.”
systems@work User - Australia
AUTOMATIC MILEAGE CALCULATIONS
For users who subscribe to our Mileage Calculation Service the app will automatically calculate the distance between postcodes, zip codes or GPS coordinates.
“ Now I don't have to guess the distance travelled.”
systems@work User - London
ONE CLICK & ITS DONE
With the systems@work Mobile App users can quickly snap a picture of their receipts and attach it to their claim.
“ No more scanning and no more paper!.”
systems@work User - Dublin
QUICKLY ALLOCATE TIME
In addition to expenses, the systems@work Mobile App can be configured to allow time@work users to submit timesheet data.
“ I can now capture time as I work on my projects.”
systems@work User - Prague
SOMETIMES ITS EASIER TO TALK
Sometimes its easier to talk. With the systems@work Mobile App you can submit audio recordings and explanations for submission to the authoriser or perhaps just as an aide memoire.
“ Sending audio with my expenses helps explain things quickly.”
systems@work User - Hungary
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