forms@work is a rapidly configurable workflow and forms engine allowing the creation of forms for such purposes as absence management, HR, sales reporting, procurement, invoice registration, stock control and document management.


Use smartphone and tablet devices from any location to enter and approve forms and workflow documents.


Digital images of documents can be uploaded from mobile or desktop.

Data Feeds

Easy import and analysis of transaction data from other sources such as banks and telephone providers.


Workflow rules help ensure compliance with legislation and corporate policies.


We integrate with all major finance, accounting, payroll, HR and ERP systems.


Sophisticated reporting options allow review of data in summary or detail form.


Sophisticated rules allow forms to be routed for approval based on policies.


Fully customisable options allow tailoring of the system to suit your requirements.

Example Deployments

  • Travel Requests

  • Purchase Orders

  • Stock Control

  • Invoice Approval

  • HR Records

  • Sales Reporting

  • Store Checking

  • Mileage Records

  • Hospitality Tracking

Learn More

About Us

For more than 15 years, systems@work has been at the forefront in the development and implementation of world class workflow solutions.

Our team of experts advise clients on workflow best practice and we partner with them to implement solutions which ensure compliance with both internal policies and legislative requirements.

Our workflow solutions are used by many of the world’s leading organisations ranging in size from 20 to 5,000 employees. We have solutions to suit the needs of all business types and can deploy “out of the box” pre configured systems as well as highly customised solutions.

Our solutions are rapidly deployable, highly configurable and can be  implemented as either on premise or cloud based services.

Our workflow solutions automate many business processes and integrate with all major Financial Systems including Infor SunSystems, Microsoft Business Solutions, SAP, Coda and Sage.

Organisations deploying our solutions ensure internal and regulatory compliance, exceptional financial control and powerful management reporting.

Our software is renowned for its ease of use and is implemented in organisations throughout the UK, Ireland, Europe, Asia and The United States.

Our Clients


The Coal Authority


Central Bank Of Ireland




The Coal Authority manages the effects of past coal mining, including subsidence damage claims which are not the responsibility of licensed coal mine operators. It deals with mine water pollution and other mining legacy issues.

One of the UK’s largest and longest established investment houses & asset manager, known for its long-term and conviction-led approach to investing., with more than 80 years’ experience.

The Bank has an explicit mandate in domestic and European legislation to contribute to financial stability in Ireland and at euro area and EU levels.


Arts Council of Wales

Premier League




With expertise earned over centuries, Lloyd’s is the foundation of the insurance industry and the future of it. Led by expert underwriters and brokers who cover more than 200 territories, the Lloyd’s market develops the essential, complex and critical insurance needed to underwrite human progress.

Arts Council of Wales is the country's funding and development agency for the arts. Their vision is of a creative Wales where the arts are central to the life and wellbeing of the nation.

The Premier League is the organising body of the Premier League with responsibility for the competition, its Rule Book and the centralised broadcast and other commercial rights.







Brit is a market-leading global specialty insurer and reinsurer, focused on underwriting complex risks. They have a major presence in Lloyd’s of London, the world’s specialist insurance market provider, and a significant US and international reach. 

Greenpeace defends the natural world and promotes peace by investigating, exposing and confronting environmental abuse, and championing solutions.

The Rugby Football Union is the national governing body for grassroots and elite rugby in England, with 2,000 autonomous rugby clubs in its membership.

Twin & Twin Trading


Monex Europe




Twin is a development through trade NGO working with 33 producer organisations representing 300,000 coffee, cocoa and nut smallholders in 17 countries across Latin America, Africa and Asia.

ElectraLink was created by the UK’s Electricity Distribution Network Operators (DNOs) to provide an independent, secure and low-cost service to transfer data between the participants in the deregulated UK electricity market.

Monex Europe is a leading global provider of deliverable foreign exchange. Since its inception, Monex Europe has seen consecutive years of double-digit growth derived from organic business development.

In Summary

Proven Pedigree

forms@work has been implemented in organisations throughout the UK, Europe, Asia and North America. Over the past decade forms@work has established itself as the leading mid-market expense management solution.

Exceptional Reporting

One of forms@work’s core strengths is the power and flexibility of its analysis & reporting engine. The integrated browser based reporting combined with the power and flexibility of the reporting toolset will provide extensive reporting functionality.

Improved Business Processes

forms@work eliminates the data duplication, manual intervention, process inefficiencies and time lags inherent in manual based systems. forms@work will interface to all major financial systems and ensure accurate and timely data transfer.

Quick & Easy For End Users

forms@work enables employees to enter data quickly and effortlessly using forms that are so easy to use that no end user training is normally required.