It's Your Choice!

Workflow Automation

use

on premise.

on cloud.

forms@work is a rapidly configurable workflow & forms engine. Manage Invoice Registration, Absence, Procurement and Anti Bribery Requirements like Gifts & Hospitality.

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on cloud.

on premise.

Workflow Automation

forms@work is a rapidly configurable workflow & forms engine. Manage Invoice Registration, Absence, Procurement and Anti Bribery Requirements like Gifts & Hospitality.

Workflow Automation

forms@work is a rapidly configurable workflow and forms engine allowing the creation of forms for such purposes as absence management, HR, sales reporting, procurement, invoice registration, stock control and document management.

forms@work is suitable for organisations ranging in size from 10 to 5, 000 Employees. forms@work is renowned for its ease of use and is implemented in organisations throughout the UK, Ireland, Europe, Asia and The United States.

forms@work can be deployed either on the Cloud or On-Premise and irrespective of which deployment option you choose you can either purchase the software outright or pay on a per user per month basis.

Learn more about forms@work functionality below or choose an option above to get started.

on premise.

on cloud.

Enterprise Workflow Wherever You Choose

forms@work is a rapidly configurable workflow and forms engine allowing the creation of forms for such purposes as absence management, HR, sales reporting, procurement, invoice registration, stock control and document management. forms@work is suitable for organisations ranging in size from 10 to 5, 000 Employees. forms@work is renowned for its ease of use and is implemented in organisations throughout the UK, Ireland, Europe, Asia and The United States.

Explore Features

Easy To Use

forms@work enables employees to enter data quickly and effortlessly. Employees can select items without needing to understand or know any account code information. Forms can be designed with drop down fields to speed entry and eliminate errors. VAT and foreign exchange can calculated automatically. Different form types can be made available to groups of employees and all or some employees can have multiple form types available on their home screen. Forms can be used to manage items such as travel requests, cash advances, purchase orders, invoice registration, and hospitality tracking. Organisations can devise workflow rules for authorisation and review, including additional conditional steps based on form types, document values and other settings.

Quick & Simple Form Entry

forms@work enables employees to enter data quickly and effortlessly. Employees can select items without needing to understand or know any account code information. Forms can be designed with drop down fields to speed entry and eliminate errors. VAT, foreign exchange and other regulatory information can be calculated automatically.

Unlimited Form Types

Multiple forms can be setup and configured in forms@work depending on data capture requirements. Different form types can be made available to groups of employees and all or some employees can have multiple form types available on their home screen.

Finance System Integration

Forms based workflow solutions like forms@work eliminate time consuming and error prone transaction rekeying. forms@work is unrivalled in its integration credentials and will export transactions in the appropriate format for all major financial accounting systems. forms@work also interfaces to other business applications such as Payroll, HR and bespoke Practice Management solutions.

Mobile App

Our mobile app makes data entry a breeze for field staff and employees on the go. Receipts and audio notes can be attached to claims and all the rules and data validation available on the desktop is automatically synchronised with the employees mobile device.

Submit and authorise expenses from anywhere and if you are unfortunate enough to find yourself without a signal, the systems@work Mobile App works in offline mode also.

Alerts and notifications of pending actions are pushed straight to your mobile device.

The systems@work Mobile App enables employees and managers to submit, authorise and manage expenses on the go.

Submit From Anywhere

Receive Notifications

Save Time

RAPID EXPENSE ENTRY & RECEIPT CAPTURE

Break Free From The Desk

Detailed & User Friendly Reporting

forms@work includes an extensive range of reporting options to ensure that employees, management and finance have full visibility over data entered into the system. Reports can be configured as required and made available to some or all individuals based on role or other criteria.

Mobile

Use smartphone and tablet devices from any location to enter and approve forms and workflow documents.

Attachments

Digital images of documents can be uploaded from mobile or desktop.

Data Feeds

Easy import and analysis of transaction data from other sources such as banks and telephone providers.

Compliance

Workflow rules help ensure compliance with legislation and corporate policies.

Integration

We integrate with all major finance, accounting, payroll, HR and ERP systems.

Reporting

Sophisticated reporting options allow review of data in summary or detail form.

Workflow

Sophisticated rules allow forms to be routed for approval based on policies.

Configuration

Fully customisable options allow tailoring of the system to suit your requirements.

Go Mobile

EFFORTLESS CAPTURE

Organisations using expense@work, time@work or forms@work can rapidly deploy those applications to their employees mobile devices allowing upload of receipts & data for authorisation.

“It's is very simple to use, claiming expenses has never been easier”

systems@work User - North America

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Intuitive Interface

EASY TO USE

Employees can quickly select and submit their form. Administrators have full control over what is available to employees and data can be selected with effortless ease.

“I needed no training and I was up and running in minutes”

systems@work User - United Kingdom

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Multiple Form Types

FORMS FOR ALL NEEDS

The systems@work Mobile App allows multiple forms types to be available to the employee. Alternatively you can restrict access based on the forms you want to be available on the mobile device.

“All my forms are now available on my mobile”

systems@work User - Ireland

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Easy Data Entry

CAPTURE & SUBMIT QUICKLY

Users can select from drop down fields to quickly and easily enter information. The systems@work mobile app will validate all data entered based on the rules that are configured in the system.

“I can quickly enter my expenses as soon as I incur them”

systems@work User - Australia

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Distance Calculations

AUTOMATIC MILEAGE CALCULATIONS

For users who subscribe to our Mileage Calculation Service the app will automatically calculate the distance between postcodes, zip codes or GPS coordinates.

“Now I don't have to guess the distance travelled”

systems@work User - London

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Receipt Capture

ONE CLICK & ITS DONE

With the systems@work Mobile App users can quickly snap a picture of their receipts and attach it to their claim.

“No more scanning and no more paper!”

systems@work User - Dublin

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Timesheet Data

QUICKLY ALLOCATE TIME

In addition to expenses, the systems@work Mobile App can be configured to allow time@work users to submit timesheet data.

“I can now capture time as I work on my projects”

systems@work User - Prague

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Audio Notes

SOMETIMES ITS EASIER TO TALK

Sometimes its easier to talk. With the systems@work Mobile App you can submit audio recordings and explanations for submission to the authoriser or perhaps just as an aide memoire.

“Sending audio with my expenses helps explain things quickly”

systems@work User - Hungary

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Go Mobile

USE THE APP FOR FAST & EFFORTLESS CAPTURE

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Intuitive Interface

EASY TO USE

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Multiple Form Types

FORMS FOR ALL NEEDS

Learn More

Easy Data Entry

CAPTURE & SUBMIT QUICKLY

Learn More

Distance Calculations

AUTOMATIC MILEAGE CALCULATIONS

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Receipt Capture

ONE CLICK & ITS DONE

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Timesheet Data

QUICKLY ALLOCATE TIME

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Audio Notes

SOMETIMES ITS EASIER TO TALK

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OUR

CLIENTS

Global Brands Using Our Software

The Coal Authority

M&G

Central Bank Of Ireland

PUBLIC BODY

ASSET MANAGEMENT

FINANCIAL REGULATOR

The Coal Authority manages the effects of past coal mining. It also deals with mine water pollution and other mining legacy issues.

One of the UK’s largest and longest established investment houses & asset managers, with more than 80 years’ experience.

The Irish Central Bank has a mandate in Irish & European legislation to contribute to financial stability.

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Lloyds

Arts Council of Wales

Premier League

INSURANCE MARKET

ARTS CHARITY

SPORTS BODY

Lloyd’s is the foundation of the insurance industry and is led by expert underwriters & brokers covering more than 200 territories.

The Arts Council of Wales is the country's funding and development agency for the arts with a vision for a creative Wales.

The Premier League organising body with responsibility for the competition, its rule book, broadcast and other rights.

Brit

Greenpeace

RFU

GLOBAL INSURER

GLOBAL CAMPAIGNING

SPORTS BODY

Brit is a market-leading global insurer with a major presence in Lloyd’s of London and a significant US and international reach. 

Greenpeace defends the natural world by investigating, exposing and confronting environmental abuse, and championing solutions.

The Rugby Football Union is the national governing body for grassroots and elite rugby in England.

Twin & Twin Trading

Electralink

Monex Europe

GLOBAL NGO

ELECTRICITY INDUSTRY

FOREIGN EXCHANGE

Twin is a development through trade NGO working with 33 organisations in 17 countries across Latin America, Africa & Asia.

ElectraLink was created by the Electricity Distribution Network Operators to transfer data between participants in the UK market.

Monex Europe is a leading global provider of deliverable foreign exchange enjoying consecutive years of double-digit growth.

OUR

CLIENTS

Global Brands Using Our Software

Central Bank Of Ireland

FINANCIAL REGULATOR

The Irish Central Bank has a mandate in Irish & European legislation to contribute to financial stability.

The Coal Authority

PUBLIC BODY

The Coal Authority manages the effects of past coal mining. It also deals with mine water pollution and other mining legacy issues.

M&G

ASSET MANAGEMENT

One of the UK’s largest and longest established investment houses & asset managers, with more than 80 years’ experience.

Premier League

SPORTS BODY

The Premier League organising body with responsibility for the competition, its rule book, broadcast and other rights..

Lloyds

INSURANCE MARKET

Lloyd’s is the foundation of the insurance industry and is led by expert underwriters & brokers covering more than 200 territories.

Arts Council of Wales

ARTS CHARITY

The Arts Council of Wales is the country's funding and development agency for the arts with a vision for a creative Wales.

RFU

SPORTS BODY

The Rugby Football Union is the national governing body for grassroots and elite rugby in England.

Brit

GLOBAL INSURER

Brit is a market-leading global insurer with a major presence in Lloyd’s of London and a significant US and international reach. 

Greenpeace

GLOBAL CAMPAIGNING

Greenpeace defends the natural world by investigating, exposing and confronting environmental abuse, and championing solutions.

Monex Europe

FOREIGN EXCHANGE

Monex Europe is a leading global provider of deliverable foreign exchange enjoying consecutive years of double-digit growth.

Twin & Twin Trading

GLOBAL NGO

Twin is a development through trade NGO working with 33 organisations in 17 countries across Latin America, Africa & Asia.

Electralink

ELECTRICITY INDUSTRY

ElectraLink was created by the Electricity Distribution Network Operators to transfer data between participants in the UK market.